SENIOR CENTER COUNCIL  

BYLAWS

 

 

I.        MISSION:

 

        The mission of the Senior Center Council, hereinafter referred to as the “Council”, is as follows:

 

A.    To communicate the policies, plans and decisions of the Board of Directors to the membership and the concerns of the membership to the Board of Directors.

 

B.     To inform the membership about activities and events of all groups/ programs at the Senior Center.

 

C.     To act as advisory council to the Senior Center staff and the Board of Directors on programming and other issues.

 

II.       MEMBERSHIP/VOTING PRIVILEGES:

 

A.    The Council is comprised of Senior Center members who have been designated by active programs/groups to serve as their Council representative(s).

 

B.     Senior Center members who do not represent a program/group are eligible to attend all Council meetings but do not have voting privileges.  One of these members may be designated by the Executive Committee as a Member-At-Large with full voting privileges.

 

C.     The Senior Center Executive Director, or his/her designate, and all other staff members may attend and participate in Council meetings as non- voting members.

 

 D. One Council member will represent only one Senior Center

      program/group, with one vote.

1.      In his/her absence, he/she may designate a temporary replacement to represent the program/group with voting privileges.

2.      The replacement must be identified to the President before each meeting of the Council.

 

E.     Members must be present at Council meetings to vote.

 

F.      The Immediate Past President shall serve as an ex-officio Council member with full voting privileges.

 

III.             MEETINGS:

 

A.    Regular monthly meetings shall be held in the Senior Center at 1:00 pm on the first Monday of each month, unless informed otherwise by the President.

 

B.     Special meetings may be called by the President, or his/her designate, at any time.

 

C.     Quorum – Ten (10) Council members shall constitute a quorum at any meeting.

 

D.    Officers of the Council may hold meetings on there own, but no decisions, other than an agenda, shall be binding on the other Council members.

 

E.     Meetings shall be conducted in accordance with the latest edition of Robert’s Rules of Order Newly Revised.

 

IV.             OFFICERS:

 

A.    Officers of the Council shall be: The President, Vice-President, Recording Secretary and Corresponding Secretary. These officers constitute the Executive Committee, which may meet at the discretion of the President.

 

V.                ELECTION OF OFFICERS:

     

A.    Each year at the September meeting, the President shall appoint a Nominating Committee of three (3) members, one of whom shall be the Chairman.

 

B.     The Nominating Committee may canvass the Senior Center membership to present a list of nominees for the office of President, Vice-President, Recording Secretary and Corresponding Secretary to serve a one (1) year term beginning April 1st.

 

C.     Past or present officers may be reelected.

 

D.    The Nominating Committee Chairman shall present a list of nominees at the January Council meeting.  Additional nominations from the floor will be accepted. These nominations must have prior approval of the nominee.

 

E.     Elections shall take place at the March meeting after the President presents the list of nominees, including any present from the floor.

 

F.      Officers shall be elected by a majority of the voting members present.

 

 

VI.             DUTIES OF OFFICERS:

 

A.    President:

1.      Shall preside over regular and special meetings.

 

2.      Shall prepare an agenda for each Council meeting.

 

3.      Shall be the official representative to the Senior Center Board of Directors as a voting member for his/ her term of office, or shall delegate another officer for his/her term of office to this position for the term of office stated in paragraph V-B above.

 

4.      May invite guests to meetings.

 

5.      Shall appoint Committees when necessary.

 

6.   Shall designate a Recording Secretary ProTem in the absence of the Recording Secretary.

 

B.     Vice-President:

               1.  Shall perform the duties of the President in the absence of the

                    President.

                

               2.  Shall perform duties for the Council as requested by the

                    President.

 

C.     Recording Secretary:

1.      Shall record the minutes of all regular and special meetings.

 

2.      Shall give ample notice to the President if unable to attend a meeting.

 

3.      Shall prepare other material as requested by the President.

 

D.    Corresponding Secretary:

1.      Shall maintain the Council membership list.

 

2.      Shall distribute meeting announcements to the Council members.

 

3.      Shall provide the meeting minutes to the members.

 

4.      Shall distribute other material as requested by the President.

 

E.     Vacancies:

1.      A vacancy in the office of President shall be filled by the Vice President.

2.      A vacancy in the office of Vice President, Recording Secretary or Corresponding Secretary shall be filled by an appointment by the President, with the approval of the Council.

 

 

VII.          AMENDMENTS TO THE BYLAWS:

 

A.    Any member of the Council may propose a change.

 

B.     The proposed change(s) shall be submitted in writing to the Recording Secretary for inclusion in the next Council meeting agenda.

 

C.     Any proposed change(s) shall be distributed in writing at a monthly Council meeting prior to the meeting where a vote will be taken.

 

D.    Approval of any change shall require a two-thirds vote of the voting members present.

 

 

 

Amended 5-5-03

Revised 4-5-04           

      Revised 3-7-05  

      Amended 9-10-07

      Revised 12-7-09