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SENIOR CENTER COUNCIL
BYLAWS
(AS APPROVED SEPTEMBER 10, 2007)
I. MISSION
The Mission of the Senior Center Council, hereafter referred to as the "Council" is as follows:
A. To communicate the policies, plans and decisions of the Board of Directors to the membership and the council.
B. To inform the membership about activities and events of all groups/programs at the Senior Center.
C. Act as an advisory council to the Senior Center staff and Board of Directors on membership, programming and other issues.
II. MEMBERSHIP/VOTING PRIVILEGES
A. The Council is comprised of Senior Center members who have been designated by active program/groups to serve as their Council representative(s).
B. Senior Center members who do not represent a program/group are eligible to attend all Council meetings but do not have voting privileges. One of these members may be designated by the Executive Committee as a Member at Large, with full voting privileges.
C. The Senior Center Executive Director, or his/her designate, and all other staff members may attend and participate in Council meetings as non-voting members.
D. One Council member will represent only one Senior Center program/group, with one vote.
1. In his/her absence, he/she may designate a temporary replacement to represent the program/group with voting privileges.
2. The replacement must be identified to the President before each meeting of the Council.
E. Members must be present at Council meetings to vote.
F. The immediate past President shall serve as an ex-officio Council member, with full voting privileges.
III. MEETINGS
A. Regular monthly meetings shall be held in the Senior Center at 1:00 p.m. on the first Monday of each month, unless informed otherwise by the President.
B. Special meetings may be called by the President, or his designate, at anytime.
C. Quorum – Ten (10) Council members shall constitute a quorum at any meeting.
D. Officers of the Council may hold meetings on their own, but no decisions, other than an agenda, shall be binding on other Council members.
E. Meetings shall be conducted in accordance with the latest edition of Robert’s Rules of Order Newly Revised.
IV. OFFICERS
A. Officers of the council shall be: President, Vice President, Recording Secretary and Corresponding Secretary. These officers constitute the Executive Committee, which shall meet at the discretion of the President.
V. ELECTION OF OFFICERS
A. Each year, at the September meeting, the President shall appoint a Nominating Committee of three (3) members, one of whom shall be the Chairman.
B. The Nominating Committee shall canvass the Senior Center membership to present a list of nominees for the office of President, Vice President, Recording Secretary and Corresponding Secretary, to serve a one (1) year term beginning April 1st.
C. Past or present officers may be reelected.
D. The Nominating Committee chairman shall present a list of nominees at the January Council meeting. Additional nominations from the floor will be accepted. These nominations must have prior approval of the nominee.
E. Elections shall take place at the March meeting after the President presents the list of nominees, including any presented from the floor.
F. Officers shall be elected by a majority vote of the voting members present.
VI. DUTIES OF OFFICERS
A. President:
1. Shall preside over regular and special meetings.
2. Shall prepare an agenda for each Council meeting.
3. Shall be the official representative to the Senior Center Board of Directors as a voting member, for his/her term of office.
4. May invite guests to meetings.
5. Shall appoint committees when necessary.
6. Shall designate a Secretary Pro Tem in the absence of the Secretary.
B. Vice President:
1. Shall perform duties of the President in the absence of the President.
2. Shall perform duties for the Council as requested by the President.
C. Recording Secretary:
1. Shall record the minutes of all regular and special meetings.
2. Shall give ample notice to the President if unable to attend a meeting.
3. Shall prepare other material as requested by the President.
D. Corresponding Secretary:
1. Shall maintain the Council membership list.
2. Shall distribute meeting announcements to the Council members.
3. Shall provide the meeting agenda and minutes to Council members.
4. Shall distribute other material as requested by the President.
E. Vacancies:
1. A vacancy in the office of President shall be filled by the Vice President.
2. A vacancy in the office of Vice President or Secretary shall be filled by an appointment by the President, with the approval of the Council.
AMENDMENTS TO THE BY-LAWS
A. Any member of the Council may propose a change.
B. The proposed change(s) shall be submitted in writing to the Secretary for inclusion in the next Council meeting agenda.
C. Any proposed change(s) shall be distributed in writing to all Council members at least ten (10) days prior to the next meeting.
D. Approval of any change(s) shall require a two-thirds vote of the voting members present.
APPROVED 9/10/07
